Information for New Appointments

 

GENERAL

  • Harvard I.D. Card
    On or after the date your appointment begins, you can pick up your I.D. card at Smith Center, room 807. Call ahead (617-496-7827) to be sure your I.D. card is ready for pick up. You will need a photo ID (driver’s license or passport) with you for identification. Once you receive your card (and ID number), you can use it to enter Harvard’s libraries and set up an email account.

     
  • Office Space
    Faculty appointments are assigned to an office space with a phone line and have access to standard office supplies and services. Please contact us at
    nelc@fas.harvard.edu with questions regarding assigned space or general office processes.  Due to space constraints we are unable to provide office space to visiting researchers.

     
  • Widener Library Carrels and Spaces
    Study carrels and spaces are available at Widener. Apply for a carrel online at
    https://library.harvard.edu/libraries/widener under “Widener Resources”.

     
  • Harvard Map
    An interactive map of Harvard can be found online at
    https://map.harvard.edu/

     
  • Mail
    All faculty appointments are assigned to a mailbox in our office on the first floor. Visiting researchers can receive mail to a shared mailbox.  Our office is open 9:00 AM - 5:00 PM. Please be sure to leave a secondary address with our office in the event you need something forwarded. Because space is limited, we ask that the box remains only for University use. For work-related domestic and international mail and packages, please contact us at
    nelc@fas.harvard.edu for more information.

     
  • Harvard Emergency Notifications/Weather Closures
    The Website
    http://emergency.harvard.edu will provide information about any on-campus emergencies and weather-related closings. It is recommended that you register for text and/or e-mail messages about emergencies and closings at Harvard at https://messageme.harvard.edu/

     
  • Housing Information
    Harvard University Housing (HUH) offers a broad range of housing and real estate services to the University’s graduate students, faculty, visiting researchers, and employees: http://www.huhousing.harvard.edu/. The Harvard International Office (HIO) Website offers some helpful information regarding average rental prices, furniture rentals (unfurnished apartments are easier to find than furnished ones), temporary accommodations, and other issues relating to a search for housing in this area: www.hio.harvard.edu.

 

  • Harvard Libraries
    Book an appointment to speak with someone expert in Harvard's vast collection:

    https://ask.library.harvard.edu/

     
  • Athletic Facilities
    To obtain membership for the recreational facilities, go to
    http://gocrimson.com, click on Recreation and then click on Purchase Membership.

     
  • Massachusetts Bay Transportation Authority (MBTA)
    Locally referred to as the "T." For information about the bus and subway system, please contact the MBTA website:
    http://mbta.com or the Harvard Commuter Choice office.

     


TECHNOLOGY

  • HarvardKey
    You will need to get your Harvard Key (authentication account) to set up your email account. The Harvard Key allows you to obtain access to a number of Harvard-based Web resources, including many of the online library catalog functions. Please check
    http://key.harvard.edu and follow the instructions for setting up your account under Claim your Harvard Key.  Once you have set up your Harvard Key, you will need to enable DUO, Harvard's two-step verification service.  Choose Set Up & Manage Your Two-step Verification under Manage Your Account & Services and follow the instructions.

     
  • Harvard Email 
    Once you have set up your Harvard Key, you can choose your Harvard FAS email address by choosing Manage Your Account & Services on the http://key.harvard.edu homepage.

TEACHING

  • Course Information
    Teaching faculty should be in touch with us at
    nelc@fas.harvard.edu to set up your courses in our course catalog. You may browse our current courses at courses.my.harvard.edu.

     
  • Course Books
    Course books should be ordered ahead of the semester start (by early November for Spring / late May for Fall) from the Harvard Coop Textbook Department. Manny Saez is a direct contact for NELC and he may be reached at textbooks@thecoop.com or 617-499-2223.

     
  • Canvas (Course Website Platform)
    Publishing Canvas sites is typically done by the instructors (or other course manager) when the course is ready for students to access. Instructors experiencing issues with Canvas sites should contact nelc@fas.harvard.edu.


     

PAYROLL

  • If this is a paid position, you will have to complete an I-9 (in person with required documentation) before your appointment can be finally approved. If you do not have a US Social Security Number, please read the flyer on social security numbers available on the Harvard International Office’s website.
     
  • Faculty are paid on the last working day of the month.  To set up direct deposit, update tax exemptions, or access paystubs, log on to https://peoplesoft.harvard.edu/ once your appointment is active.

     

INTERNATIONAL SCHOLARS

  • Information on visas, travel, taxes, and life at Harvard is available for international scholars on the Harvard International Office website: http://www.hio.harvard.edu/
     
  • Foreign nationals receiving payment from Harvard will be required to fill out the GLACIER online tax compliance system.  More information is available on the Nonresident Alien Tax Compliance website: https://nratax.oc.finance.harvard.edu/.  Any changes to your status must be updated in GLACIER.
     

_____________________________

Department Contact
Office hours: 9:00 AM - 5:00 PM
6 Divinity Avenue, Room 106

nelc@fas.harvard.edu
(617) 495-5757